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Advice on Rescheduling your Spring Wedding due to COVID-19

The Coronavirus is Officially Causing Serious Schedule Snags

As pretty much the entire world knows by now, Coronavirus (or COVID-19) has spread across the globe, causing the unthinkable. It’s already an uncertain time, with many cities and some countries placing their entire populations under quarantines. The CDC advises that we slow the spread by limiting gatherings to groups of 10 or fewer, and keeping a distance of six feet between other people.

For engaged couples who have plans to head to the altar in the coming weeks and months, the entire situation can feel utterly hopeless. We get it. If you’re reading this, it’s likely you’re in a similar predicament. Whether you’re considering rescheduling your nuptials or have already done so, this is a fraught time full of big, difficult decisions.

While we can’t make the final choice for you, we can help you navigate the scenario a little more easily. For the brides and grooms, we’ve gathered some helpful tips for talking to your venue, vendors, and guests, as well as some much-needed encouragement for when your planned wedding day arrives.

Photo via @martha_weddings, photo by @ashleyludaescherphoto

 

1. Getting in Touch With Your Venue

If you haven’t already, make sure you’ve checked the most recent updates regarding health advisories in your area before anything else. Check these websites: CDC.gov and Coronavirus.gov for updated information. 

Since mandated limits have been placed on most events, there’s a good chance your guest list will be too large. But, even if you’re in the clear, it’s time to contact your intended venue.

Before you dial the number, compose the text, or write the email, remember that the people running your venue are also experiencing a hectic time for their lives as well as their business. Greet them with the same kindness you’d expect for yourself, sympathize with them on what’s going on, and politely find out if they have plans in place should group size limits be established before your wedding day. Put together a Plan B that includes a new wedding date if they can reschedule.

If they can’t reschedule, it’s important not to panic. It’s equally important to remember that this entire situation was completely out of your hands, your venue’s hands, and basically everyone else on the planet’s hands. (Speaking of which – wash your hands!) Take a deep breath, hug your fiance(e), and move on to the next step.

2. Discussing Options With Your Vendors

Once you’ve established whether your planned venue and/or wedding date can move forward as intended, get out that trusty list of vendor contact information (we know you have one) and start making calls and sending emails.

Just like with your venue, be cordial, kind, and understanding. Many catering companies, florists, and photographers are independently run and rely on the steady flow of wedding income to pay for rent, childcare, bills, and other necessities.

Discuss with your vendors what their plans are regarding the virus and whether they have availability on your “Plan B” date, if applicable. Many vendors have been gracious enough to transfer deposits and payments to later dates without a hitch, while others may, unfortunately, be unable to accommodate any changes.

You might be surprised to find that your venue and vendors are all able to reschedule your wedding for a later date, or even postpone until we have a clearer idea of what’s happening in the world right now. 

If things for whatever reason don’t come together, take another deep breath, hug your fiance(e) again, and relish in the strange freedom of not having to plan a wedding for a little while. Carve out some time in the coming weeks to re-evaluate finances, schedules, and general wedding plans – but absolutely do not do it immediately after making the tough decision to postpone indefinitely.

 

3. Telling Your Guests

Over the last few months, you’ve picked out stationery, hired a calligraphy artist to hand-address envelopes (and return envelopes), and customized postage stamps with your engagement photos on them. When it comes time to tell your wedding guests that they no longer need to save the date (and potentially save a new one), don’t worry about formality.

Realistically, your guests have had your wedding plans at the top of their minds since this whole thing started. In fact, chances are, they’re waiting to hear from you to find out whether they should keep or cancel flights and other accommodations. So, in the interest of saving everyone time, it’s perfectly acceptable to make the announcement via social media, email, or text. Of course, for people like your parents and close friends and family, a quick phone call is almost always preferred.

Not sure how to put it? We’ve put together a note that you can customize with your wedding information below!

 

Friends, family, and loved ones,

It is with a heavy heart and mixed emotion that [Your Fiance’s Name] and I have decided to [postpone/reschedule] our [Your Wedding Date] wedding in [City, State]. The CDC has advised against large gatherings, which unfortunately includes our upcoming nuptials. We love you all very much and appreciate your understanding and support during this unpredictable time.

Moving forward, our wedding date is [“Plan B” Date/Undecided]. As you can imagine, there are numerous moving parts and loose ends to tie up. If anyone has any questions or concerns, please do not hesitate to reach out to either of us or our family. We ask that you [cancel/reschedule] your accommodations. 

[Include any helpful contact information here]

Love,

[Your Name + Your Fiance’s Name]

4. When the (Original) Big Day Arrives…

At some point, your intended wedding day will roll around. Maybe we’ll still be under isolation, maybe the worst will be behind us. Regardless, the odds are that you won’t be spending the day as planned. How can you get through it without thinking about the “what if”s?

Our top tip would be to spend the day doing something fun as a couple. Cook a meal together, go for a long walk or a hike and see how many silver linings you can find in the situation. Go through photos together and relive your best memories so far. Write love notes to each other to open on your new wedding day. Make fancy cocktails and play a board game. If you are able to get out of the house, make reservations for a nice date night at your favorite restaurant.

Another tip: call your loved ones. They’re also spending the day not at your wedding, which was also part of their plans. It’s easy to get caught up in the fact that it’s your day, but don’t forget that plenty of people were looking forward to celebrating your love.

Whatever you choose to do, do it with love. And wash your hands!

Help us out by commenting below to share your love, story or advice with other couples. Thanks!

 

Brittney Winters-Gullo

 

-Written by Brittney Winters-Gullo, who having planned a wedding can empathize with the couples that are struggling to make their new wedding realities work. 

 

 

2 Responses to Advice on Rescheduling your Spring Wedding due to COVID-19

  1. Bonnie March 24, 2020 at 3:56 am #

    While I understand that rescheduling seems ideal, I was too heartbroken to pick a new date only to have that potentially fall apart too. Being that we have no idea how long this situation will last, it also puts the couple’s hard earned/saved money at risk for a longer period of time. We eloped and will plan a different party someday. We canceled with our biggest vendors for a refund and kept a credit with our smaller vendors for some sort of use in the future.

    • Cheryl March 24, 2020 at 4:45 pm #

      It’s a terrible thing and I’m so sorry Bonnie! Congratulations on your marriage! We hope you didn’t lose too much money and have a great party when everyone can celebrate with you again.

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